The Teachers Service Commission, TSC, has provided guidelines that will be followed for employment and posting of teachers at the County level. The guidelines outline how shortlisting and recruitment of teachers will be done for Primary, Junior, and Senior Secondary schools by the TSC County Directors.
RECRUITMENT OF TEACHERS AND TEACHER INTERNS 2023
The Commission has advertised a total of 35,550 posts
for recruitment of teachers and teacher interns as follows: –
- 9,000 secondary
school posts on pennanent and pensionable tenns to be posted to Junior
Secondary Schools.
- 1,000 primary
school posts on pennanent and pensionable tenns.
- 21,550 secondary
school posts on internship to be posted to Junior Secondary Schools.
- 4,000 primary
school posts on internship.
Details of distribution of the posts are available in
the TSC
Website. Ensure the adverts are displayed in all TSC offices down to the
zonal level. As you embark on this exercise, you are required to note the
following:
Guidelines for recruitment of teachers 2022/2023
Guidelines for recruitment of teachers primary and post
primary institutions for both teachers on permanent and pensionable terms of
service and interns have been reviewed in line with the current recruitment.
For more information, you are required to download and study in readiness for
the recruitment exercise.
Studying the guidelines would also enable insightful
discussion and clarification during the sensitization of members of the
selection panel. Among the changes in the reviewed Recruitment Guidelines are
as follows:
The Score Guide has included qualification, age, length of
service & CBC Upgrade in primary schools. The maximum scores for
the areas is 5, 25, 70 & 5 respectively.
For Secondary Schools the face-to-face interview which
involves a maximum of 5 marks on communication has been removed.
Disability status has been removed as a tie-breaker since
applicants with disabilities will be competing amongst themselves.
Applicants with disabilities
The Commission is committed to ensure that at least 5% of
all advertised posts are tilled by applicants with disabilities. In this
regard, 5% of the posts allocated to each county MUST be set
aside for the recruitment of teachers with disabilities.
Accordingly, the score guides for both teachers with
disabilities and others are similar. Teachers with disabilities are only
competing against themselves and not against the rest of applicants. A report
on the number set aside per sub-county and the number of applicants
recruited will be required together with other recruitment documents.
Teachers Currently Serving as Teacher Interns
The Commission has resolved to directly recruit all the
teachers serving as interns on permanent and pensionable (P&P)
terms or f.service. These teacher interns are, therefore. not. required to apply.
The total number of the employment forms for P&P
will be inclusive of the serving teacher interns who shall be recruited
directly.
For those serving in secondary schools, upon
employment, they will be deployed to teach in Junior Secondary Schools within
the counties where they are currently serving.
In the case of teacher interns serving in primary
schools, upon employment, they may be retained in their current station or be
deployed to any primary school where their services are required within the
counties or regions where they are currently serving.
County Directors are required to prepare a list of all
serving interns within their counties who are currently on payroll and have not
been absorbed on P&P. These teachers should fill the Application for
Employment forms and be issued with Offer of Employment Letters before the main
recruitment commences.
File Copy of the Offer of Employment Letter, Application for
Employment Forms together with all the relevant attachments shall be submitted
to the TSC Headquarters as per the recruitment roadmap.
Management of the Recruitment of Teachers
In undertaking the recruitment of teachers:
The TSC County Director in conjunction with TSC Sub-County
Directors shall identify interview venues, dates and time for submission to the
headquarters. These interview details shall be published on the TSC Website for
reference by the applicants;
The TSC County Directors upon receipt of lists of applicants
from the headquarters shall share with the Sub-County Directors within their
respectful counties;
The TSC Sub-County Director upon receipt of applicants’
lists from their respective sub-counties shall constitute a sub-county
selection panel;
The TSC Sub-County Director shall inform the applicants on
the interview venue, date and time through Short Messaging Service (SMS),
7 days before the interview.
The TSC Sub-County Selection Panel shall conduct the
interviews/ verification of documents;
The TSC Sub-County Director shall submit the list of
successful applicants and the required recruitment documents to.the TSC County
Director for vetting;
The TSC County Director/ TSC Regional Director,
Nairobi shall issue the Offer of Employment/ Internship letters;
The TSC County Director shall submit all the required
recruitment documents to the headquarters within the timelines.
Shortlisting of Applicants
Alf applicants are eligible to attend interviews. The
TSC Sub-County Directors in consultation with the TSC County Directors shall
analyze the lists of applicants in their respective Sub Counties and make decision
on how they shall conduct the verification exercise within the timelines before
communicating with the applicants through Short Messaging Service (SMS).
The message shall include interview venue, date and
time.
Verification of Documents
Due to changes on the score guides, the applicants’ lists
shall have no scores. TSC Sub-County Selection Panel shall keenly verify the
applicants’ documents and award marks as per the reviewed score guides.
From the exercise, the TSC Sub-County Director shall generate
merit lists and recommend successful candidates to the TSC County Director for
the issuance of Offer of Employment/Internship letters.
The successful candidates shall be in the four (4)
categories of recruitment as follows: 9000/DEC/2022 (P&P, JSS); 21550/DEC/2022
(Internship, JSS); 1 000/DEC/2022 (P&P, Primary) and 4000/DEC/2022
(Internship, Primary).
Categories for recruitment MUST be clearly
indicated on all the lists.
Distribution .of Primary School Posts
The Commission has distributed primary school posts to the
sub-county level for both permanent & pensionable, and the internship term.
The list of this distribution will be shared with specific
County Directors. The distribution MUST be adhered to. The
Commission is aware that, as late as March, 2022, more sub-counties have been
established in an effort to enhance co-ordination of the functions of the
National Government.
These new sub-counties have not been captured on the
Teachers Management Information System (TMIS).
The new sub-counties include Korr, Sagante, Uran, lmenti
East, Nkuene/Mitunguu, Abogeta, lgoji, Golbo, Kotulo, Sankuri, Khalalio,
Sericho, Oldonyiro, Lokichoggio, Suguta, Lokiriama, Aroo, Suba Central and
Bothai among others.
It is expected that County Directors in the affected counties
ensure that data on all the sub-counties yet to be captured are immediately
captured for future reference.
Consequently, therefore, the Sub-County Directors in liaison
with their respective County Directors must ensure that advertised posts are
re-distributed appropriately in a fair manner.
Distribution of Junior Secondary school posts
Teaching posts for both P&P and internship for Junior
Secondary School (JSS) have been allocated per county and sub county. The
allocation of the posts is based on the number of grade seven (7) classes
within a county and its sub-counties.
Distribution of posts by sub-counties within a given county
shall be shared with the County Directors by Wednesday
4th January, 2023 for action. The new sub-counties
whose data has not been captured as earlier discussed MUST be
considered in the distribution depending on the number of grade seven (7)
classes .
Merit lists
All applicants who attend the verification exercise shall be
included in the merit lists. The reviewed recruitment guidelines provide for
primary and post primary merit lists for both P&P and Internship.
The Regional Directors, County Directors and Sub County
Directors are required to compile and maintain their respective merit lists
using the format provided in the reviewed recruitment guidelines.
The new merit lists will supersede the earlier generated
merit lists.
The County and Sub-County merit lists shall be sent to TSC
Headquarters in soft copies (in excel) through dlrstaffing@tsc.go.ke and
copied to ddsumngp@trc.go.ke.
TSC County Director will be expected to submit duly signed
hard copies of the merit lists and minutes of Selection Panels to the Director
Staffing together with duly filled Application for Employment Forms.
The merit lists shall be availed to members of public upon
request, taking into consideration the provisions of the Data Protection Act,
2019.
Template for the submission of merit lists is attached
herein (Appendices I & II for primary) and (Appendices
Ill & IV for JSS,. County Directors and Regional
Directors shall customize the Sub-County templates.
Vetting at the County Level
The County Directors are expected to ensure that thorough
vetting of documents is done as,’ provided in the attached Check
lists (Appendices V 8l VI for primary)
and (VII 8l VIII for JSS).
Vetting includes confirmation of academic certificates to
ensure that only the qualified· candidates are recruited.
Those involved in vetting shall be required to sign
the Verification Data. Sheet (Appendices IX,
X, XI 8l XII).
Signing of the Verification Data Sheet is a requirement for
the on-boarding of the newly recruited teachers.
It is important that officers sign the Verification Data
Sheet only after confirming that an applicant in question meets the minimum
requirements for recruitment.
Confinnatlon of the Registration Status of the
Applicants
As per the recruitment guidelines, TSC Sub-County Directors
are required to confirm registration status of the applicants online
through https://tsconline.tsc.go.ke before an applicant fills the Application
for Employment form or signs an Internship Agreement.
Failure to confirm registration status of the applicants has
led to cancellation of Application·for Employment forms after they
are filled by persons who are not eligible for employment as per the applicable
recruitment guidelines.
Change of Subject Combination
The Competence Based Curriculum is being rolled out at
Grade 7 (JSS) in January, 2023. There is no teacher currently
teaching at Junior Secondary School. The target for this recruitment is to
ensure all 30,550 Grade 7 classes get at least a teacher.
For this reason, the recruitment exercise will not take into
consideration subject combinations.
TSC Sub-County Selection Panel shall therefore not
discriminate against applicants on the basis of subject specialization as long
as the applicant is a qualified teacher in accordance to the current
recruitment guidelines.
Recruitment Road Map
The Road map for the recruitment exercise is herewith
attached (Appendix XIII). The Commission wishes to
lay emphasis on the need to ensure that all the newly recruited teachers report
to schools on 1st February 2023.
Ensure strict adherence to the timelines. This calls for
sacrifice in making maximum use of the limited time.
Posting of teachers to Junior Secondary Schools
Posting of the newly recruited teachers to Junior Secondary
Schools will be guided by the Learning Areas that a teacher is required to
teach as per the guide published on the TSC Website.
TSC County Director MUST ensure that in
case a school has more than one stream, teachers posted are of different
specialties i.e. Humanities, Sciences, Languages, Mathematics or Technical to
ensure their optimal utilization.
Posting of Primary School Teachers
Teachers recruited in a given county shall be posted within
the county. In case a county is overstaffed in the understanding of the TSC
County Director, the officer shall consult respective TSC Regional Director for
guidance.
The TSC Regional Director shall be facilitated to post the
excess teachers to another County within the Region.
Offer of Employment and Offer of Internship Letters
Processing of Offer of Employment and Offer of Internship
Letters shall be done at the county level. The TSC County Director shall sign
the Offer Letters and submit file copies together with other recruitment
documents.
The Offer Letters for serving teacher interns being
converted to permanent and pensionable terms of service shall have no
folio (e.g. TSC/111111) while for those who have never
been engaged by the Commission shall bear Folio 2 {e.g. TSC/111111
/2). Two copies of the Offer Letter shall be signed.
One copy shall be forwarded by the TSC Sub-County Director
(where the teacher will be posted) to the teacher. The second copy shall be
submitted together with other recruitment documents for filing at the
Headquarters.
The TSC County Director and the TSC Sub-County Director
shall be required to photocopy the letters for their files. Template for the
appointment letter and Offer of Internship Letter will be provided.
Ensure that each candidate fill only one Application for
Employment form or receives only one Offer of Internship letter.
The Offer of Employment Letters shall be done on the special
papers. County Directors have already been issued with special papers for the
exercise. Care must be taken to avoid wastage due to limited resources.
Templates for the Offer of Employment letters, Offer of
Internship letters and Internship Agreement shall be shared later.
Submission of Recruitment Documents
Recruitment documents shall be submitted as per the attached
submission schedule (Appendix XIV). TSC County Directors
should ensure that they strictly adhere to the schedule to avoid crowding at
the receiving desks.
In addition, they are expected to ensure that all required
documents are attached to the Application for Employment Forms including the
Offer of Employment Letter, Internship Agreement, Offer of Internship Letter
and Lists of Recruited/Successful applicants per
category (Appendices XV – Pry P&P, XVI Pry
Internship., XVII – Sec P&P & XVIII.– Sec
Internship).
TSC County Directors shall be held personally responsible
for any missing but required document that may lead to delays in the on
boarding of teachers.
It is important to arrive at the Headquarters the earliest
possible time to ensure that all the recruitment documents are received as per
the schedule. Officers at the Headquarters will be similarly advised on the
same.
Entry Reports
Recruitment process ends with the on-boarding of the newly
recruited teachers. The Commission no longer accepts hard copies of the Entry
Reports.
It is the duty of the Regional Directors to ensure that all
the teachers recruited within their regions have been entered on the Posting,
Entry and Exit Reports Module.
Wrong capturing of registration numbers, disability status,
Application for Employment Serial Numbers together with slow or no follow – up
of reporting of teachers through the Module are some of the challenges that
face the use of this innovation.
You are all required to take up the responsibility of
ensuring that entries are made correctly and thereafter entry reports are
submitted on time.
The Offer Letters should not be released to the newly
recruited teachers before they posted on the Posting, Entry & Exit Reports
Module. Sub-County Directors must also post the teachers to schools and
follow-up to ensure that the Heads of Institutions (Hols) submit the Entry
Reports immediately the teacher reports for duty.
Security during the Recruitment Process
To ensure that there is security during the exercise, the
County Directors and the Sub-County Directors are expected to liaise with the
County Commissioners for the provision of security.
Personal Accident Insurance Cover
You are required to note that, the requirement for the
internship applicants to have a Personal Accident Cover at the time of
application has been reviewed. Only the successful applicants will be required
to have the Personal Accident Cover.
A copy of the cover MUST be among the
internship documents to be submitted to the Headquarters.
Diploma in Primary Teacher Education {CBC Upgrade)
The Commission is awarding scores for applicants in primary
school posts who have completed the CBC Upgrade. A list of the
qualified candidates who have gone through the CBC Upgrade programme have been
shared for your reference (Appendix XIX).
In case of any candidate contesting the list, you are
encouraged to be confirming any evidence he/she avails and make informed
decision.
Complaints Management
The TSC Sub-County Directors must ensure that the
recruitment process is as transparent and fair as possible. They must avoid
conducting the process in a manner that may raise complaints.
In case a complaint is raised, TSC County Director must deal
with the complaint exhaustively. This will ensure that there are no appeals
communicated to the Headquarters for management.
However, in case of a challenging complaint, you are required to communicate with the Commission through dirstaffing@tsc.go.ke for further guidance.
$ads={2}