How to write an Email for a Job Application

How to write an Email for a Job Application

There are several methods for applying for a job. However, submitting an application letter by email is one of the most prevalent ways to apply for employment nowadays. This is especially true for smaller businesses that lack automated application systems.

Follow the job posting's application requirements, and only send a résumé and cover letter through email if the company wants it.

What to Include in Your Job Application Email 

A cover letter is included in your email job application letter. This suggests that the purpose of the email is to inform the recipient: Why are you writing?

  • Which position are you applying for?
  • What your job credentials are
  • What you can bring to the firm
  • How do you intend to follow up, or how the receiver can contact you

Tips for Writing a Successful Job Application Email

Your email does not need to be long. Here are some pointers on how to put together your expression of interest:

Because hiring managers get a large number of emails, make it simple for them to filter application emails. In the message's subject line, include your identity and the job title you're looking for. If a position has a posting number, include that here as well. 

As an example:

Subject Line: 

(Name-X) – Position for a Social Media Management Assistant.


If at all feasible, address your email to a specific individual. This may occasionally be determined by examining the company's website or phoning their front office and asking who oversees their employment hunts. If you don't have a name, you can start with "Dear Prospective Employer," as in the instance letter below, or with the more professional but dated "To Whom It May Concern."

First paragraph: 

It is critical to describe why you are writing in the opening paragraph of your letter. Specify wherever you saw the application form, the date it was published, and how you found it (e.g., on the firm's site, on an online job board, etc.).

Mention who recommended you at the start of your email.

Middle paragraphs:

This is the area of the letter where you may pitch your candidacy. Why are you qualified for the position? What do you have to offer the company? Emphasize your most relevant roles, responsibilities, and achievements. Assure not to exactly duplicate your resumes.

Final paragraph:

Thank the author for receiving your email and note that your resume is attached in this spot. It is also the place where you may thank the receivers for taking the time to read your application. Indicate how and when you will follow this up.


Sign off your letter with a courteous closing, such as "Best" or "Sincerely," and then type your entire name.

Email signature: 

You could also include your email confirmation, which is a simple method to give recipients contact information. Include your name, mobile number, email address, and the URL of your Linkedin, if you currently have one.

For example-



Attach your resume: 

Remember to include your resume. Append it to the email in the format specified by the employer. Submit it as a PDF or Word file if no special format is needed.

Go out there and do your best for your desired career, expressing all of your ambitions! 


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