BEST HR SOFTWARE IN KENYA: FEATURES, BENEFITS, AND HOW TO CHOOSE THE BEST FOR YOUR BUSINESS. Learn how to choose the best HR software in Kenya considering all the features and benefits each provides.
Introduction
It’s no secret you can’t successfully run your Kenya
business or organization without taking advantage of the best HR software in
Kenya, or at the very least, something in place.
Organizations thrive based on among other things the
effectiveness of how your human labor is managed. If you want your business to
grow and thrive, make your employees happy. And one way of doing that is to
make your human resource management system as flawless and efficient as it can
be.
Gallup reports that companies that manage their
workforce efficiently and constantly keep them engaged realize up to 21% improved
profitability. A functioning HRMS is one of the best ways to achieve a
perfectly managed workforce.
What is the best HR software in Kenya?
Well, that’s pretty simple. Wagemaster is the best HR
software in Kenya combining both payroll and HR features with an option of Time
Attendance module. Besides these, other features make it really stand out from
the crowd.
Before we delve into much of Wagemaster, let’s review what
features make an ideal HR software.
Features of an ideal HR Software in Kenya that would transform your Kenyan business or organization and help you realize a happy workforce
To start off, if you are going to invest in HR software, the
features must at the very least match your needs. If this happens and even more
features are availed, this would be a great success and fit for your business
or organization. Below are features that must not be missed in your ideal HRMS
software.
User-Friendly Interface
A user-friendly interface is paramount when developing employee management software. The system should be intuitive and easy to navigate, ensuring that HR personnel and employees alike can access and utilize the platform without significant hurdles.Performance evaluation
The best HR software in Kenya must be able to help in
performance evaluation. It must provide a centralized place from where all
issues related to employee work supervision, goal setting, progress tracking
can be accessed.
Employee scheduling
A good HR software in Kenya should provide a means of
scheduling employee shifts and attendance and at the same time allow you to
keep track of who is doing what and how. This way, you can be sure you have
complete control of assignment practices, manage bumpy schedule changes, and
better the cooperation between departments.
Time tracking & Attendance management
If there’s anything within HR that makes most HR heads swell
in anger and confusion is the inability of the HR system to facilitate time
tracking and attendance management. A good HR software should provide a means
to manage absence, monitor accrual, and usage of sick days, PTO, etc. The time
tracking and attendance records should be easily integrated into the system and
reports easily available.
Recruiting & Applicant tracking
This is one of the best features the best HR software in
Kenya must have. The recruiting and applicant tracking module makes it easy to
store and evaluate applications received as well as monitor candidates. This
module also provides for accurate background checks and allows the HR manager
to seamlessly onboard new employees.
Learning management
Apart from availing tools to help cultivate a happy
workforce and track performance, the best HR Software in Kenya must also provide
a means to identify and retain top performers by allowing management to offer
learning and development opportunities. Ultimately, different teams become more
competitive with the understanding top performers are faithfully rewarded.
Payroll management
As HR software regards the management of employees, the same
has to be paid, and therefore the need to include payroll management modules. A
good HR software does not come close to being the best fit if does not
incorporate payroll. To that effect, Wagemaster- which is obviously the best HR
software in Kenya, definitely includes a payroll processing
module that is equally regarded as the best Payroll software
in Kenya.
An HRMS software wouldn’t make any sense at all if it doesn’t have benefits and a payroll management module. Of course, the reasons are many but the most critical reason as to why this is unacceptable is because manual handling of payroll processing is the most error-prone, tedious, and complicated part of work duty an HR manager has to deal with every end of the month.
The best HRMS software in Kenya then has to provide a means
to handle payroll and benefits efficiently, as well as other areas in payroll
processing like salaries, bonuses, deductions, taxes, insurance policies on
life/dental/medical, paid time off, 401k participation, etc.
Analytics & Reporting
Analytics and reporting is a critical aspect of an HR
software. Usually, it’s expected that the best HR software in Kenya will be
able to process the data it has been fed and provide desired reports and stats
useful in decision making without involving a third-party app. This is the very
basic minimum we should all expect from HR software.
Employee Database
Essentially, HR software is a database with a bunch of
employee information. As an organization or business grows, this information
becomes very critical, partly because of compliance reasons that you all
organizations to have this information really readily available. The other
reason is that then employees can access this information without having to
bump into the HR manager’s office all the time.
Data Security and Privacy Measures
The safety of sensitive employee data is of utmost importance. Robust data security measures must be implemented to protect employee information from unauthorized access and cyber threats.
Benefits of using the best HR software in Kenya in your organization or business
There are many benefits to using the best of everything and
it’s no different with HR software. The following are some of the benefits that
your business will enjoy if you implement the best HR software in Kenya in your
business.
Centralized storage
Building from the last feature of HR software, centralized
storage means data is created, managed, and maintained in a central database
that can be accessed readily based on privileges. Depending on whether you
chose to go cloud-based way or server-based like the ones installed over your
network with readily available backups, the outcome can be scalable,
cost-effective, and reliable. Because everything is readily available in a
centralized place, HR management processes are sped up.
Streamlined processes
Any organization that relies on outdated tools and processes
to manage their HR processes, chaos and confusion always reign. If areas like
employee leave data and approval status, worked hours for employees on weekly
contracts have no visibility, it becomes difficult for HR teams and functional
managers to execute their work properly and even forecast employee
availability.
The best HR software in Kenya must be able to facilitate and
resolve process bottlenecks through role-based accessibility and
accountability. Consequently, confidential HR data remains safe with other
relevant stakeholders allowed only visibility onto what they need to keep their
functions moving forward smoothly.
Efficiency and productivity
Organizations and their people don’t invest in the best HR
Software in Kenya for the sake of it. Efficiency and productivity is the name
of the game. With an efficient system in place, organizations can free up their
HR staff to engage in other value-adding projects as well as take care of
unpleasant audit findings.
Employee experience/morale
An astounding, historic report published by Gallup after a poll survey showed
that only 36% of the global workforce were kept engaged by their employers. A
larger percentage of the decline in employee engagement was reported in those
in leadership or managerial positions. Furthermore, most of these were those
who work from home.
The best HR software in Kenya today must provide a means to
enhance employee engagement and experience.
Other benefits realized by implementing the best HRMS
software in Kenya include the following:
- Cost savings
- Reduced
errors
- Regulatory
compliance
- Attendance
monitoring
- Simplified
benefits administration
- Data
security
- Metrics
- Improved
decision-making
- Dynamic
reports
- Interoperability
- Automated
calculations
These benefits can only be realized after a careful,
thoughtful, and fact-backed consideration and deliberation on what HR software
to choose. This, therefore, requires knowledge of what to consider when
choosing the best HR software in Kenya.
How to choose the best HR software in Kenya
The following steps will help guide the process of deciding
which HR software to invest in.
Have a plan and a strategy to follow
Failing to plan is planning to fail, we all know this.
This, therefore, means that if no human capital strategy is
already in place, then an organization is already on its way down the gutter.
There’s likely to be too much time wastages on voluminous text documents being
sent to top management regarding a strategy.
In other spheres, a collaborative software would have saved
the day so documents don’t have to be sent via emails. If this is the case,
there’s a huge likelihood that failing to plan and strategize on the HR
software to be acquired will lead to acquisition on a bullshit system. All
concerned departments need to plan and lay down strategies for the new HR
software and its usage.
Have the correct resources.
Assemble a team consisting of key stakeholders to validate
the chosen system. It doesn’t have to be only people in the HR department as more
and more people are likely to access the system. You need to consider what
features and access privileges these people will have and if the software will
support this kind of arrangement.
If need be, consult with a consultant in this area for more
professional advice. A consultant will not only give correct advice but will
also save the HR team a considerable amount of time spent on research.
Have good requirements.
Write down the requirements of the HR software way before a
decision is made. Having the right requirements will help save time and
eliminate useless systems on the way. Keep the priorities simple and discuss
widely for a consensus to be reached on time.
Think of the future as the organization is definitely
growing. If you limit to your current needs only, then you’ll soon be forced to
go back to the market again.
Focus on leading-edge technology.
Technology is everything in this day and age. New systems may
encompass new technology that may be thought to be difficult to use by your
employees. However, it’s best to invest in what’s current old technologies are
soon being ridden redundant. Unless the new technology incorporated will
conflict with the majority of other systems that need integration with the HR
software, new is better. Check on cross-compatibility as well.
Use decision drivers.
Just like any other major investment decision in the
organization, the choice of the best HR software in Kenya is influenced by some
decision drivers. Beyond the demo you just witnessed, think of the following
decision drivers and make them key in making the final choice.
For vendor viability, the following are the key decision
drivers:
- Functionality
- Usability
- Return
on investment
- Ease
of integration
- Operational
effectiveness
For technology, decision drivers include:
- Configurability
- Scalability
- Service
and support
- Business
segmentation
- Global
capabilities
Other factors to consider before making the final decision
on which HR software in Kenya to invest in include:
- Understand
how vendors fit your requirements
- Keep
control of the demo and selection
- Evaluate
price range, user-friendliness
- Make
sure it can be accessed wherever you are either through a backup or cloud
approach
- Have
a strong belief in the system and work your best to make the system work
for you.
What is the Difference Between HRMS and HRIS software?
People use the two terms almost interchangeably but are they
the same?
Well for starters, HRMS software means Human Resource
Management System in full. This software is used to manage every aspect of your
human capital from payroll to time attendance to onboarding.
HRIS software means Human Resource Information System in
full and is a software that basically manages employee information and the very
basic elements of HR functions every organization needs. In an actual sense,
HRIS is just a small bundle of HRMS.
Looking for the best HR software in Kenya for your organization or business? Check out the Top HR Management Software in Kenya
Oracle Human Resources
Whether you have a
small, medium or large company, Oracle offers a host of capabilities. These
include end-to-end HR management, payroll as well as workflows aligned with
industry/union standards. Moreover, you benefit from Oracle’s global coverage
that spans no less than 200 countries.
SAP SuccessFactors
SAP is a
well-established leader in enterprise planning software. SuccessFactors, its
human capital management product builds on SAP’s successful cloud deployment.
The result is an HRIS offering that particularly excels in performance
management. Some of its core features include organization charts and goal
setting. It is also available on mobile applications. Ideally, SuccessFactors
is suited for teams of five to 500 employees.
ADP
Automatic Data
Processing, Inc. better known as ADP provides payroll, human capital management
and outsourcing services around the world. Its HR management software, ADP
Workforce Now is a comprehensive set of tools designed to handle payroll, time
and attendance, talent management, benefits administration, and more. All this
is housed on a single database whose data can be synced and protected by a host
of security features.ADP’s offerings are segmented into local and multinational
services depending on the country. Both of these should be available in Kenya.
Sage People
Sage People is
envisioned as an all-in-one human resource solution. In Kenya, it is available
as Sage 300 People featuring integrated payroll, HR
management, customization for each user, and stability thanks to its SQL
design.
BambooHR
BambooHR brings
together a host of numerous features and capabilities in one easy-to-use
interface. While it is generally pricier compared to some other HRIS tools,
BambooHR is widely regarded as being among the best, making it worth the cost.
Some of its capabilities include employee onboarding, applicant tracking,
time-off tracking and attendance management. It also offers a free trial.To sum
up, automated tools provide a range of benefits as well as capabilities. Each
of the top 5 HR management software in Kenya has its own strengths that make it
more ideal for a certain kind of organization. Ultimately, the one you choose
should come down to how well it meets your HR department’s needs.
Wagemaster payroll and HR software
It’s simple. Wagemaster is both a Payroll software and an HR
software that will all the features you need to successfully run and scale your
business’ human capital. It’s user-friendly, automated, and has all the
features you need. Talk to us today to get started already.
Conclusion
A well-designed and feature-rich employee management software can significantly impact an organization's efficiency and success. By following this comprehensive guide, you can acquire a robust system that caters to your organization's unique requirements. Remember, a successful software solution requires continuous refinement and adaptation to meet changing business needs.