.jpg "Internal Controls and Compliance Intern at Save the Children")
ROLE PURPOSE:
S/He will work closely
with the finance and programme teams to ensure efficient support is given to
external audit teams with the aim of minimizing any issues arising from
external audits. In addition, he/she will promote and instil a culture of
compliance throughout SC Kenya programme and its partners. Under the direction
of the Internal Controls and Compliance Coordinator, he/she will support in
overseeing adherence to internal policies and procedures and donor compliance
regulations, ensuring that any non-conformities are documented, investigated,
and resolved.
SCOPE OF ROLE:
Reports to: Internal Controls and Compliance Coordinator
Dimensions: Save the Children has been operational in
Kenya since the 1950s, providing support to children through developmental and
humanitarian relief programmes delivered both directly and through local
partners. Current programming focuses on child protection, child rights
governance, education, health, livelihoods, nutrition and WASH. In 2012, as
part of a global reorganization process, Save the Children combined the
programmes of SC UK, SC Canada and SC Finland to create a single operation in
Kenya. In February 2014, we completed a second transition, which saw us join
forces with the British INGO, Merlin, and merge their health and nutrition
programmes with our own. Save the Children now has an operational presence in
Busia, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir. We
work through partners in many other parts of the country. We have a staff
complement of around 400 staff and an operating annual budget of approximately
US$32 million.
Staff directly
reporting to this post: None.
KEY AREAS OF ACCOUNTABILITY:
EXTERNAL AUDIT
SUPPORT
- Under supervision of the Line Manager,
support on project audits in liaison with Awards, Finance staff and the
relevant project managers ensuring donor compliance with responsibilities
including:
- Support with coordinating the entire
process of external audits and if need be, accompany the auditors to field
offices.
- Identification of documents required by
the auditor.
- Sharing with the area offices the audit
timelines and requirements.
- Liaise with programmes and departments in
providing management comments to issues raised by the auditors.
- Clarify and share questioned transactions
from auditors for cross department responses.
- Support in coordinating entry and exit
meetings with the auditors.
- Archiving and document retrieval.
- Track and communicate audit findings and
recommendations to the Line Manager for sharing with SMT on a quarterly
basis and follow up with relevant department to ensure corrective actions
are taken.
- Visit field offices and review internal
processes (financial and non- financial) according to Save the Children
regulations.
- Document audit findings and report to the
line manager.
- Review award files, reports and documents
prior to any in country donor audit, making sure that everything is
present and that all main compliance points have been tested.
DONOR COMPLIANCE
- Summarizing regulations and requirements
for all Save the Children Kenya programme donors and all other major
institutional donors and circulating to relevant staff.
- Support in training budget holders, other
departments, staff and partners in the relevant donor regulations, and
promote awareness of the importance of adherence to all guidelines.
- Take part in new award start-up meetings
to ensure that budget holders understand donor compliance regulations.
- Ensure Save the Children Kenya programme
is complying with all applicable, reporting requirements and regulations.
PARTNERSHIP
COMPLIANCE
- Visit field offices and partners to review
source documents and processes according to donor guidelines.
- Document findings and report to budget
holders and Line Manager.
INTERNAL SYSTEMS
COMPLIANCE
- Support in updating the operations teams,
finance and partners with changes in donor regulations.
- Make sure that document retention is in
accordance with donor guidelines and a clear process is in place for
regular secure storage.
FRAUD AND
INVESTIGATION
- Support in fraud investigation cases that
may arise under the supervision of the Line Manager.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for making
decisions, managing resources efficiently, achieving and role modelling
Save the Children values.
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved.
Ambition:
- Sets ambitious and challenging goals for
themselves and their team, takes responsibility for their own personal
development and encourages their team to do the same.
- Widely shares their personal vision for
Save the Children, engages and motivates others
- Future orientated, thinks strategically
and on a global scale.
Collaboration:
- Builds and maintains effective
relationships, with their team, colleagues, Members and external partners
and supporters.
- Values diversity sees it as a source of
competitive strength.
- Approachable, good listener, easy to talk
to.
Creativity:
- Develops and encourages new and innovative
solutions.
- Willing to take disciplined risks.
Integrity:
- Honest, encourages openness and
transparency; demonstrates highest levels of integrity.
QUALIFICATIONS AND EXPERIENCE
- Bachelor of Commerce degree in Finance or
equivalent.
- Professional qualifications in Accounting
(CPA part II or ACCA II).
- Familiar with Auditing, Awards (Grants)
management or donor compliance.
- Basic knowledge of compliance regulations
for all major donors; USAID, EC, ECHO, DFID, UN bodies.
- Strong working computer skills especially
in accounting packages.
- Highly developed interpersonal and
communication skills including influencing, negotiation and coaching.
- Highly developed cultural awareness and
ability to work well in an international environment with people from
diverse backgrounds and cultures.
- Strong results orientation, with the
ability to challenge existing mind-sets.
- Ability to present complex information in
a succinct and compelling manner.
- Ability and willingness to change work
practices and hours, and work with incoming surge teams, in the event of
emergencies.
- Fluency in English, both verbal and
written, required.
- Have basic report writing skills.
- Willingness to undertake high amount of
travel to field locations (up to 50%).
- Commitment to Save the Children values.
THE ORGANIZATION
We employ
approximately 25,000 people across the globe and work on the ground in over 100
countries to help children affected by crises, or those that need better
healthcare, education and child protection. We also campaign and advocate at
the highest levels to realise the right of children and to ensure their voices
are heard.
We are working towards
three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes
before their 5th birthday.
- All children learn from a quality basic
education and that,
- Violence against children is no longer
tolerated.
Save the
Children is an equal opportunity employer and seeks to employ and assign the
best-qualified talent.
Female Candidates
are encouraged to apply.
Disclaimer:
Beware that
there are individuals who may take and use SCI’s name in an attempt to solicit
fees from interested job-seekers. We do not use recruiting persons or agencies
to help us identify candidates for employment. If you’re contacted by a person
promising you recruitment or placement at SCI for a charge, do not accept, and
please get in touch with us at SCIFraud@savethechildren.org.
Only shortlisted candidates will be contacted.
Job Info
- Job Identification12210
- Job CategoryFinance
- Posting Date14/04/2025, 15:11
- Locations CO - Nairobi