ROLE PURPOSE:
Under the supervision of the Senior HR Coordinator with
dotted line to the Administration Officer. The role holder will support the
Human resource and Administration department with several tasks.
In the event of a major humanitarian emergency, the role
holder will be expected to work outside the normal role profile and be able to
vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Senior HR Coordinator
KEY AREAS OF ACCOUNTABILITY:
Human Resources Responsibilities
- Maintain
and update employee databases.
- Ensure
compliance with company policies.
- Training
and Development – Track attendance and feedback from training programs.
Record Management Responsibilities under the leadership
of the HR Assistant support with:
- Organize
and update physical and digital personnel files.
- Ensure
confidentiality and secure storage of sensitive documents.
- Accurately
input employee and administrative data into HR systems.
- Regularly
audit records for accuracy and completeness.
- Archive
outdated records according to company policy and legal requirements.
- Assist
in digitizing paper records for easier access and backup.
- Ensure
to Handle confidential information with discretion.
- Retrieve
records for audits, reporting, or management requests.
- Generate
reports from HR systems or spreadsheets as needed.
Casual Contracting:
- When
needed Support HR Officer in the drafting of Volunteers contract for
Nairobi Office and submitting for review and approval.
- Support
the HR Officer is uploading the Volunteer data in VMS.
- All
staff must ensure the way they are carrying out their work is not putting
children at risk (or further risk).
- All
staff have an obligation to ensure they fully understand the provisions of
the Child Safeguarding Policy, the Code of Conduct and related policies.
They must conduct themselves in accordance with the rules of the Child
Safeguarding Policy, in their personal and professional lives – which
includes reporting suspicions of child abuse.
Administrative Responsibilities
- Support
the Admin team with Office Management
- Support
the Admin team maintaining office supplies and placing orders.
- Schedule
and organize meetings and appointments.
- Prepare
meeting agendas and take minutes in department meetings.
- Support
with the Admin Data Entry and Reporting
BEHAVIOURS (Values in Practice)
Accountability:
- Holds
self-accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values.
- Holds
the team and partners accountable to deliver on their responsibilities –
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved.
Ambition:
- Sets
ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their
team to do the same.
- Widely
shares their personal vision for Save the Children, engages and motivates
others.
- Future
orientated, thinks strategically and on a global scale.
Collaboration:
- Builds
and maintains effective relationships, with their team, colleagues,
Members and external partners and supporters.
- Values
diversity, sees it as a source of competitive strength.
- Approachable,
good listener, easy to talk to.
Creativity:
- Develops
and encourages new and innovative solutions.
- Willing
to take disciplined risks.
Integrity:
- Honest,
encourages openness and transparency; demonstrates highest levels of
integrity.
QUALIFICATIONS
Degree level qualification in Human Resources or
equivalent.
EXPERIENCE AND SKILLS
- Member
of IHRM.
- Willingness
to learn new skills and motivation to participate in the learning
experience.
- A
high degree of self-motivation, positive attitude, drive and the ability
to contribute to a multi-cultural, team-based work environment.
- Strong
networking capacity and excellent interpersonal skills.
- Ability
to multitask; work flexibly, creatively and under pressure in response to
needs or changing demands.
- Extremely
well organized.
- Highest
ethical standards.
Additional job responsibilities
The duties and responsibilities as set out above are not
exhaustive and the role holder may be required to carry out additional duties
within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in
accordance with the SCI Equal Opportunities and Diversity policies and
procedures.
Child Safeguarding:
We need to keep children safe so our selection process,
which includes rigorous background checks, reflects our commitment to the
protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in
accordance with the SCI anti-harassment policy.
Health and Safety:
The role holder is required to carry out the duties in
accordance with SCI Health and Safety policies and procedures.
THE ORGANIZATION
We employ approximately 25,000 people across the globe and
work on the ground in over 100 countries to help children affected by crises,
or those that need better healthcare, education and child protection. We also
campaign and advocate at the highest levels to realise the right of children
and to ensure their voices are heard.
We are working towards three breakthroughs in how the world
treats children by 2030:
- No
child dies from preventable causes before their 5th birthday.
- All
children learn from a quality basic education and that,
- Violence
against children is no longer tolerated.