Administrative and Transport Assistant at Zetech University

Administrative and Transport Assistant at Zetech University

Duties and responsibilities

Administrative Duties:

  • Assist with general procurement  clerical tasks, including preparation of  RFQs, RFPs and their dispatch. 
  • Assist in updating procurement performance monitoring tools. 
  • Assist in ensuring well-coordinated inspection and processing of all deliveries. 
  • Assist in efficient record-keeping of all the supplier files and records. 
  • Efficiently execute all assigned out-of-office errands/assignments. 
  • Assist in coordinating the processing of satellite campuses requirements to ensure seamless service delivery. 
  • Assist in coordinating departmental/committee meetings and managing office calendars. 
  • Maintaining and updating office records, reports, and databases, ensuring confidentiality and accuracy. 
  • Support in compiling monthly or quarterly departmental reports, including gathering and summarising data. 

Driving Duties:

  • Safely drive authorised personnel to meetings, appointments, and official engagements. 
  • Ensure the assigned vehicle is clean, well-maintained, and in good working condition. 
  • Monitor and arrange regular maintenance, servicing, and insurance renewals for the executive vehicle. 
  • Maintain accurate travel logs, fuel records, and mileage reports. 
  • Maintain confidentiality, discretion, and professionalism at all times. 

Qualification and experience

  • A Business-related Certificate from a recognised Institution. 
  • KCSE Certificate or equivalent. 
  • Valid drivers license with a clean driving record. 
  • At least 3 years experience as a D3 driver in a reputable institution. 
  • Basic knowledge of office procedures and administrative support. 
  • A Certificate of Good Conduct and Defensive Driving Course is an added advantage. 
  • A valid institutional driver’s license will be an added advantage. 
  • Past experience in logistics/supply chain operations will be an added advantage. 

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