Key duties and responsibilities:
- Provide
general administrative support including answering calls, scheduling
appointments, managing correspondence, and welcoming visitors with
excellent customer service.
- Maintain
organized office systems such as files, records, databases, and the campus
calendar to ensure smooth operations.
- Assist
in document and report preparation including typing, editing, formatting,
and generating reports using relevant software.
- Support
logistics and coordination for meetings, travel arrangements,
accommodations, and unit programs or initiatives.
- Manage
office supplies and consumables, including inventory monitoring, ordering,
and administrative requisitions in the Ministry ERP System.
- Ensure
a pleasant and professional office environment that supports client
experience and staff comfort.
- Supervise
outsourced service providers to maintain quality service delivery in the
unit.
- Provide
relief support to the Finance and Administrative Officer as needed.
- Take
minutes and manage logistics for unit meetings and ensure timely
communication and follow-up.
Requirements
- Must
be a born-again, mature Christian who conforms to the CITAM statement of
faith.
- A
Diploma in Business Administration or Office Management, a degree in the
same field shall be an added advantage.
- Minimum
of 5 years’ experience in office management.
- Strong
organizational skills and attention to detail.
- Ability
to multitask and work effectively in a fast-paced environment.
- Previous
work Experience in a school, a church, or a parachurch organization will
be an added advantage.
- Excellent
communication and interpersonal skills.
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