Overview
To support the delivery of its expanding portfolio in Africa
and globally, GCA is strengthening its operational capacity in procurement and
contracting. We are seeking a highly motivated and experienced Procurement
Specialist to join our team in Nairobi, Kenya. The Procurement Specialist is a
key member of the global procurement team, which comprises two procurement
officers based in the Netherlands, a procurement officer together with the
Procurement Specialist based in Kenya, under the technical leadership of the
Global Lead for Finance and Administration.”
We encourage applications from professionals with a strong
background in procurement, a passion for sustainability and digital
transformation, and a commitment to operational excellence and transparency.
Areas of responsibility
- The
Procurement Specialist plays a key role in ensuring the effective, timely,
and compliant procurement and contracting services across GCA’s
operations. The role includes strategic oversight and operational
execution across procurement categories and contracting modalities. The
position’s main responsibilities include:
- Ensuring
the delivery of high-quality, compliant, and timely procurement and
contracting services across all GCA activities at global and regional
levels.
- Providing
oversight across key procurement categories including goods, services,
consultancy, logistics, financing arrangements, and strategic
partnerships.
- Driving
improvements in procurement systems, tools, and supplier management
practices.
- Supporting
the design and implementation of procurement policies, templates, and
internal controls in alignment with international best practices and GCA
standards.
Key tasks
Strategic Procurement and Contracting
- Lead
and manage complex, high-value, or strategic procurement and contracting
processes.
- Develop
and manage supplier contracts, in coordination with program teams, legal,
finance, and external stakeholders.
- Draft,
review, and quality-check terms of reference (ToRs), specifications, and
solicitation documents.
- Ensure
procurement data is correctly recorded in internal systems and ensure
timely contract close-out and documentation.
- Support
the development and maintenance of procurement policies, procedures,
Standard Operating Procedures (SOPs) and templates
Knowledge Management and Market Intelligence
- Support
the development and maintenance of procurement dashboards and tracking
tools for internal monitoring and reporting.
- Conduct
market research and analysis to inform sourcing strategies and
value-for-money assessments.
- Support
training, onboarding, and knowledge-sharing activities across the
procurement and operational teams.
- Maintain
digital knowledge platforms, procurement guidance materials, and
templates.
Internal Control, Audits, and Administration
- Support
task allocation, workload balancing, and team coordination within the
procurement unit.
- Sign
procurement documentation within delegated authority thresholds and ensure
consistency in application of policies and procedures.
- Support
internal and external audit readiness by ensuring complete, accurate, and
compliant procurement documentation and records.
- Support
and coordinate digital and physical records management, in line with
document retention policies and sustainability standards.
Supplier and Stakeholder Engagement
- Maintain
and enhance GCA’s supplier and consultant database and lead supplier due
diligence efforts.
- Provide
advisory support and build strong relationships with program teams and
support functions.
- Serve
as a point of contact for key suppliers and partners and contribute to
supplier performance reviews.
- Represent
the procurement function in internal working groups and external forums,
as appropriate.
Cross-cutting and General Responsibilities
- Contribute
to the rollout of digital procurement tools and sustainability criteria
across procurement processes.
- Participate
in institutional planning processes and contribute to cross-functional
initiatives.
- Carry
out other duties as assigned by the Regional Director for Africa or senior
management.
- Proactively
identify professional development opportunities in consultation with
management.
Minimum Requirements
Education:
- Advanced
degree in Procurement, Supply Chain Management, Business Administration,
or a related field.
- Postgraduate
qualifications or membership in a recognized procurement body (e.g. CIPS,
CIPSM, SAPICS) are highly desirable.
- Additional
procurement certifications or training are added advantage.
Experience:
- Minimum
of 10 years of experience in procurement and contracting, including
experience in international organizations or INGOs.
- Proven
expertise in end-to-end procurement operations and contracting, especially
in complex and multi-stakeholder environments.
- Familiarity
with international procurement standards, sustainable procurement
practices, and digital tools.
Skills and Competencies:
- Strong
proficiency in procurement software and digital systems (e.g. UNIT4
Business World, Microsoft 365, Power Apps, SharePoint, etc.) required.
- Excellent
written and verbal communication skills in English; knowledge of French or
other languages is an advantage.
- Strong
organizational and analytical skills; ability to manage multiple
priorities under tight deadlines.
- Strong
interpersonal and stakeholder management skills with a collaborative and
service-oriented mindset.
- Commitment
to integrity, accountability, and continuous learning.