How to write a study deferment letter for undergraduate and postgraduate

A deferral letter is a formal request to your future college that asks them to hold your admission for a year so you can take gap time.

You can find out a university’s deferral policy on their website or via a phone call to the admission office. If a school is deferral-friendly, they will ask you to write a letter about why you want to take gap time and what you plan on doing.

In this article, our focus would be on letter of deferment for semester/admission and letter of deferment for annual leave. We would also be including samples of each, for those who are interested in seeing or using any of the available samples for the construction of their own deferment letter

Sample study deferment letter

Undergraduate and Post-graduate: How to write study deferment letter and sample student deferment letters

As you continue with your studies sometimes you might encounter challenges like being sick, lack of school fees, family problems, or have got some work commitment which might force you to apply for a deferment in your studies. How do you go about writing one? See the guide below...

Reasons why you should request for a deferment

One reason for requesting a delay is that you may need an extra year to work and save money or to reapply for fellowships and financial assistance since the financing you thought you had for school fell through. Another explanation might be that you’ve had to deal with a significant personal crisis, such as a death in your immediate family and the necessity to financially assist your surviving relatives. You could get a job offer you can’t refuse, or you might get accepted into a free master’s program at another institution that you would like to begin before starting your other program.

Tips for Writing a Deferment letter

  • Begin the letter correctly. Include the complete contact information for the school/college/university to whom you’re writing your letter, as well as your own personal contact information.
  • Briefly describe the position you are now in and why you are sending the letter. One or two sentences should enough. This is the first section, and the shorter it is, the better.
  • Check with the policies of the school about deferment, before writing and submitting the deferment letter.
  • Learn about the correct format of writing the letter and to whom it should be addressed to.
  • Make sure to display your greeting on the eft side of the letter, just beneath the date
  • The date should be displayed just under your address.
  • Your address should be on the right top corner.
  • Then include the address of the person you are writing to at the left, just below your own address.

Sample of Deferred Admission Letter

Your name —————–

Your Address ————-

Date ——————-

The Vice-Chancellor

University Name ———–

Address —————

Dear Sir/Madam

Subject: Deferment of Admission (Make bold)

With the greatest respect, my name is (Name) and I live in…. I applied for (Course) at your prestigious university, and my application was accepted on / / (Date). However, owing to (insufficient funds/health concerns/pandemic/family issues – specify your explanation), I will be unable to attend lessons this year. I would want to study at your prominent institution since it would provide me with an excellent opportunity to develop as an educated and caring individual.

As a result, I respectfully request that you grant me permission to delay admission for (Session – Session Details). I suppose I will begin my course at (enter date) I really anticipate hearing from you.

Thank you,

Yours Truly

Name ——————-

Signature —————–

Phone number ————

Now we know how to address a letter properly, I would be providing another example of what a deferment body letter should look like;

Dear Sir/Madam

I’m writing to inquire about the possibility of deferring my schooling.

I would want to postpone my studies at the University of Nairobi from the first semester of the second academic year until the end of Semester two of the second academic year, with the intention of returning in Semester one of the third academic year. I realize that I must continue in my class until the Department issues formal approval.

My argument for deferral is that I’m having financial difficulties that are making my time at university miserable. Within the one-year deferral period, I aim to have gathered enough money to cover my fee and costs. My fee arrears are attached.

I understand that deferring education is difficult, but this is a top priority for me. I would like to meet up with you in person.

Yours Sincerely,

Geoffrey Nevine


(Contact number)

With the above samples, one should easily draft a letter of deferment of admission.

NOTE: Edit the reason for deferment to suit your needs (Sickness, family problem, work commitments e.t.c).

If you need a customized school deferment letter, acceptance letter, non-acceptance letter, contact us and we’ll get back to you within the shortest time possible
Geoffrey Nevine — IT Services and IT Consulting

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