.jpg "How to write a leave deferment letter")
Let’s go through some of the tips one needs to keep in mind while looking to draft a letter of deferment to the company.
What should you think about before obtaining yearly leave
or leave deferment?
It’s crucial to consider how your absence will affect your
team, department, and organization before requesting annual leave or deferring
it to a later date. If your employer needs your services at a critical period,
you may want to consider other dates for your leave. The following are some
topics to think about:
- Before
making your request, check to see if your company’s policy demands a
specific amount of notice. It’s also a good idea to make sure your boss
has adequate time to plan for your absence and deal with it.
- Check
your annual leave balance to determine whether you have sufficient time to
cover your request. Annual leave is normally accrued by the hour or day
with each paycheck. If you don’t, your request can be refused or
underpaid.
- If you
need to locate a coworker to cover for you and ensure that your chores are
accomplished while you are away, you should find that coworker and speak
with them before filing your leave request.
- Holidays: When employees arrange time away from work, they typically ignore public holidays, which are already guaranteed days off. You can double-check your leave dates to see whether they have been covered by vacation leave.
What Are The Options for Deferring Your Annual Leave?
There are three common methods for requesting annual leave
or deferment of one to another time, but it’s advisable to review your
company’s policy or with your HR department for the appropriate method. The
three options are as follows:
Online: Many firms provide an online portal or
platform where you may apply for leave and log in. To submit the request,
complete your company’s online procedure, then send a courteous email to your
supervisor. If your leave is urgent and you need it authorized fast, if there’s
extra information your employer needs to know that you can’t provide online, or
if your superior doesn’t have access to see you, emailing your supervisor is a
smart choice.
Verbally: Unless you work for a small business,
this is the least suitable alternative because there is no paperwork. Obtaining
a confirmation for your application before submitting it online or in writing
might be beneficial since it lets you know what your chances of acceptance are
and allows you to discuss any potential concerns before filing your request.
It’s still a good idea to follow up on a verbal offer.
Email/Letter: If your organization does not have
an online portal or platform, the usual alternative is to submit your request
in writing via a physical letter or email. Check to see whether your
organization has any particular policies, and if it doesn’t, send your written
request to both your supervisor and the HR department. This is generally the
best method to request for a deferment of annual leave, to a later date.
I believe by now, you must have decided the method best for you, when seeking for deferment of annual leave. If the chosen method is in writing or email format then the next samples presented in this article, is for your consumption and use.
Application format for Requesting a Change of Annual
Leave Date
Change of annual leave plan date is the emphasis of this
request application type. Employees of any organization or firm who wish to
change their annual leave plan dates should use this letter. You also can
modify the format to suit what you want. We understand that a good number of us
may struggle on how to draft a proper annual leave deferment letter but you are
in lucky because we are here to help. We would be providing tips as well as
samples for this kind of letter below.
Your name ——————————
Your Address ————————–
Date ———————————-
Authority name ———————-
Institute Name ———————–
Institute Address ——————–
To/Dear Sir/Madam —————–
SUB: Request for a Change in Vacation Leave
I am writing to you because I have a request to make. I
would want to adjust the dates of my yearly leave plan. I would want my leave
to be moved from this year (deadline) to next year (date). This is due to my
sister’s wedding (show your cause). My wife and I had planned to have our
honeymoon this year, but after more discussion, we have decided to postpone it
until next year (give exact reason). This is owing to the fact that many of my
relations on both sides are unable to attend this year due to the fact that
they live abroad and are unable to afford it.
I am an excellent diligent worker that enjoys the work I
perform here. I’m hoping you’ll grant me this because it took a long time to
grant me leave this year, so I’m doing it ahead of time so there’s a better
chance you’ll be able to do so.
I look forward to your reply.
Yours Sincerely,
Lawrence Ani
—————–Signature
—————–Contact
Another Sample;
Gilbert Job
37 Ridge Road
Atlanta, Maryland
31/5/2022
Joneb Real Estate Company
Human Resources Department
37 Ridge Road
Atlanta, Maryland
Dear Madam,
Letter of Deferment of Annual Leave
I would like to seek permission to move my ten days yearly
leave from July 1, 2020 to July 12, 2020, to August 7th to
August 17th, for personal reasons. I am requesting for this deferment
in my yearly vacation days to attend my wedding and honeymoon.
My boss has given me permission to move my vacation days,
and Louis Neri will handle my obligations while I am away. You can reach me at
my personal mobile phone number, which is on file, in the event of an
emergency. Please find the company’s annual leave application form attached.
I do hope that my absence would not be felt so much.
Sincerely,
Gilbert Job
———— (Signature)
———— (Contact)